Creating a comfortable workspace is one of the important tasks for any modern office. The correct organization of the office environment not only affects the motivation and productivity of employees, but also forms the first impression of the company in the eyes of visitors. In the article, we will consider what elements should be present in a modern office to ensure maximum comfort and work efficiency.
Comfortable working space
How to ensure a working environment where everyone will feel comfortable? Everyone has their own convenience requirements. Despite the individuality of this issue, certain trends are observed in the business environment:
Make sure that the interior is attractive and cozy, like the offices of Google and Warby Parker.
Optimize the use of space and adhere to a restrained style.
Place accents with the help of appropriate lighting.
Use furniture that is not only functional, but also comfortable.
Provide an intuitive and ergonomic layout that matches the corporate style of the company.
Creating a workspace in the manager's office
The manager's office is a special place in the office that reflects the status and financial well-being of the company. More expensive and presentable furniture, as well as modern office equipment, are usually used here. In this way, the privileged position of the top manager is emphasized and the level of well-being of the organization is demonstrated during important meetings.
Organization of the workspace
Providing a comfortable office environment begins with the organization of the workplace for each employee. According to the correct structure of the working space, work efficiency and staff satisfaction with working conditions depend. Companies choosing the "open space" concept should provide individual work areas for their employees to visually divide the common space.
Small partitions and acoustic panels play an important role in absorbing noise. Each employee should have his own workplace, regardless of the degree of communication. Otherwise, there may be problems with concentration.
According to sanitary regulations, the optimal temperature for comfortable work in the office ranges from +21 to +25 degrees Celsius. Air humidity should not exceed 60% when using a personal computer.
Conference room
Conference halls or meeting rooms play an important role in assimilating new information, receiving guests and media representatives, as well as expressing the main thoughts of management to all employees of the organization. They are also used for voting and making collective decisions for the benefit of the company, as well as for staff training.
These rooms are usually equipped with a screen, projector and flip chart to ensure more efficient work. There are already ready-made conference rooms in the business centers of Kyiv, it is enough just to monitor their availability for booking.
Archive and library
The archive and library is a small closed space where the employee can separate from the work noise and calmly work on important documents. Here you can better concentrate on the material, make informed decisions and be more productive. Therefore, it is important that this space is completely separated from any external influences. This is especially true for open-plan offices, where a separate office is available only to senior company officials.
Command capsule
A team capsule differs from an archive and a library in that several people can gather in it to work together on one project. Sometimes it is quite simple to allocate a certain space with a curtain, glass partitions or a screen in the office, if such a room is not provided in the business center. Best of all, when employees sit across from each other, it promotes better communication and interaction.
Waiting area
Furniture in the waiting area should be comfortable and modern. It is important to carefully approach the design of this area, as it is the face of the company.
Restroom
The recreation area should have everything necessary so that employees can take a break from their routine work for a while and have lunch. Here you can communicate with colleagues in a more relaxed atmosphere, without formalities. This promotes cohesion and stimulates the emergence of new ideas. The kitchen area in the recreation room is not intended for food storage, but is designed for quick heating of homemade dishes.
What should be in a modern office?
In modern offices, great emphasis is placed on the comfort of employees. Forget about dark offices, uncomfortable furniture and poor lighting. Now the offices are bright, warm, stylish, safe, spacious and comfortable. The furniture is made of environmentally friendly materials, the premises are well zoned and spacious, and the workplaces are adapted to the needs of each employee.
How to arrange an office?
To achieve better employee productivity, it is important to have office space that meets a certain standard. In modern business centers of Kyiv, the following conditions can often be found:
- modern furniture and equipment;
- compact equipment;
- ventilation and air conditioning system;
- recreation and dining area;
- availability of necessary office supplies;
- a water cooler designed for the number of employees.
By providing comfortable working conditions, it is possible to increase the efficiency of the team.
Selection of office furniture
Furniture should provide maximum comfort, especially when it comes to the chair on which a person spends the entire 8-hour working day. It is important that the chair is adjustable, allowing you to adjust the back, strengthen the armrests and raise or lower the seat. The chair must withstand such manipulations, so you should not choose low-quality models. The materials used for the manufacture of such furniture must be environmentally friendly and safe for the human body. Since the worker's body cannot be under stress in the back, neck, legs and arms, the choice of ergonomic chairs and appropriate desks is very important.
Computer for office
The computer is the main tool of work in the office, so choosing the right computer is of great importance for the productivity of employees. When choosing a computer, you should pay attention to the following characteristics:
- Productivity - processor power, amount of RAM, hard disk speed.
- Screen - size, resolution, matrix type.
- Ports and connectors - the presence of USB, HDMI, Ethernet, audio connectors.
- Operating system - Windows, MacOS, Linux.
- Security - antivirus software, the ability to encrypt data.
A properly selected computer will help employees to effectively perform their work tasks and ensure the smooth operation of the office.
Office equipment
Office equipment is a necessary aspect of the workspace that contributes to the efficient work of employees. The main office equipment includes:
- Printer - for printing documents, reports, presentations.
- Scanner - for scanning documents and saving them in digital format.
- Fax - for transmission of fax messages and documents.
- Phone - for making phone calls and communicating with clients.
- Copier - for copying documents and materials.
Correctly selected office equipment will help simplify work processes, increase labor productivity and ensure high-quality performance of tasks.
Kitchen equipment
The presence of kitchen utensils in the office is an important element for ensuring the comfort and convenience of employees. Basic kitchen utensils include:
- Kettle - for brewing tea and coffee.
- Coffee maker - for making coffee.
- Microwave oven - for quick heating of food.
- Refrigerator - for storing food and drinks.
- Dishes - plates, glasses, spoons, forks.
The presence of kitchen utensils will allow employees to comfortably dine and relax during the working day, which positively affects their productivity and well-being.
First aid kit
A first aid kit in the office is a necessary element for providing first aid to employees in case of need. It should contain the following medicines and tools:
- Plasters - for treatment of cuts and scratches.
- Antiseptic - for treating wounds and sores.
- Bandages - for dressing burns and injuries.
- Thermometer - for measuring body temperature.
- Analgesics - to relieve pain and discomfort.
The presence of a first-aid kit in the office will allow prompt response to small medical problems and ensure the safety and health of employees.